General Receptionist/Front Desk Checklist

  • Welcome, assist, and direct visitors properly

  • Check each visitor into your office

  • Answer phone calls and direct them to the right person

  • Provide necessary information to guest or to staff whenever needed

  • Monitor the visitors assets as security awareness

  • Check for, send and receive messages through every communication devices, including fax machines

  • Answer phone promptly and with always a warm greeting

  • Response to all emails promptly and with useful and correct information

  • Maintain and organized all company files

  • Sort mail and distribute accordingly

  • Support executive staff whenever needed

  • Set and schedule all appointments and conferences

  • Manage all schedules and all appointments

  • Book all travel and travel arrangements. Coordinate meetings with hotels.

  • Monitor, Maintain, Organize, and order all offices supplies

  • Maintain and schedule appointments for all office equipment

  • Assist with documents (copy, scan, fax, copy-write, create)

  • Take lunch orders and promptly order food

  • Organize and order food orders for all meetings

  • Clean and set up conference room (tea, coffee, water, etc)

  • Clean front of office whenever needed

This checklist was created by marvinrussell

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