AGENDA CHECKLIST

Name of the meeting

Date and Time

Exact location of the meeting

A list of expected attendees

Expected meeting duration

Clearly stated objectives of the meeting

An agenda item to approve the minutes of the previous meeting

An agenda item to handle matters arising from the previous meeting's minutes (actions that haven't been completed for example)

An agenda item at the end to handle AOB - Any Other Business

Each  agenda item should be numbered 

Each agenda item should have a time alloted to it

Where you have a speaker, their name should be next to the agenda item so they know they are running that item of the agenda.

An agenda should be circulated in advance (ideally the day before)

As chair (or secretary) you should bring enough printed copies of the agenda to the meeting and print-outs of the last meeting's minute for everyone.

The whole agenda should be simple and clear for all participants to understand, without extensive prior knowledge.