Template
Improve your next team meeting
Get the most out of your meetings. Save everyone's time. Follow these 3 easy steps. Let’s go!
Step 1. Choose an upcoming meeting you want to improve and fill in the blanks:
Meeting date and time ( ____/__/__ __:__
Meeting location
Meeting objective
Your name
Your email
Participant's name
Participant's email
Step 2. Go through the list of an effective team meeting.
<b>Before the team meeting:</b>
Clearly defined objective is set
Participants are determined
Meeting time is set
Meeting location is set
Agenda is prepared
Room is prepped and ready
During the team meeting, I’ll make sure that:
Team meeting will start on time
Meeting agenda will be reviewed
Purposes will be made clear
Agenda will be followed
One topic will be discussed at a time
Discussions will be relevant
Each agenda item will be wrapped-up out loud
Time schedule will be followed
Everyone will have a chance to express opinion
Open-ended questions will be used
Progress will be made towards the objective
Important discussions will be summarized
Responsibilities and deadlines will be documented
Time and place for the next meeting will be set
Team meeting will end on time
Everyone will leave the room knowing the next step
After the team meeting, I’ll make sure that:
Participate will receive a follow-up memo within 24 hours
Delegation decisions will be followed-up
Unfinished business will be put on the next meeting agenda
Step 3. Now send this information to participants.
The attendees will be aware of your intentions and guidelines. The social pressure will make sure you’ll stick to your commitment.
This creates a private checklist in your account.