Preschool Field Trip Procedure Checklist

Submit need for subs/coverage to school office or permission to take classroom on field trip

Provide a sign up parent/volunteer sheet in classroom. Make sure to include date, times, and a short description of field trip and any responsibilities

Submit names and cell phone numbers of all faculty and chaperones attending the school trip

Distribute list of students who will be attending the school trip to all faculty (including attendance office) and include the times you are leaving/returning

Verify that trip is on the school field trip calendar. Have a reminder posted on student sign in sheet

Submit copies of signed permission slips to school office

Collect money/payment from parents for field trip

Submit copies of volunteer/chaperone form to school office for all non-faculty members attending the trip

Send out a final reminder to parents about the meeting time and location (by automated call service, email, or text message, or parent portal)

Communicate with your tour leader to confirm meeting time and location

Check the weather forecast. Dress accordingly. Remind parents the night before of the weather forecast and what students need to bring for field trip

Make sure to charge cell phone

Review assigned chaperone groups with students

Review rules for behavior with students

Review that day’s itinerary with students

Bring packed school lunches and water

Provide each of the chaperones with a list of their students’ names that they are responsible for during the field trip

Bring backpack with first aide kit, medical supplies, student medication, emergency contact information, and student roster

Confirm that each chaperone knows their assigned bus number.

Confirm that each chaperone has your cell phone/contact number

Take roll and count students before leaving school