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The Ultimate New Hire Checklist
A Checklist for Everything You Need to Do When You Hire a New Employee
Housekeeping items before the employee's first day:
PEOPLE TO PING
Personnel
Payroll
Benefits
IT
THINGS TO REQUEST
Desk setup from facilities department.
Software/hardware for new hire's specific role.
Email is added to Employee Directory and distribution lists.
Phone and voicemail setup.
NEED TO DO
Gather new hire paperwork from payroll and benefits.
Organize new hire lunch.
Print nametags for new hire orientation.
Schedule badge and employee photos.
Prepare parking permit information/ paperwork (if applicable).
Set up timesheet(s) (optional).
Awesome extras that will surprise and delight:
Get welcome card and have recruiting team sign.
Order and place balloons on new hireS desk.
Order breakfast to be delivered to orientation.
Plan icebreaker activities for orientation.
Order company schwag: t-shirts, notebooks, pens, water bottles.
Mail a t-shirt and welcome note to their home address.
Have hiring manager and teammates text or email new hires, expressing their excitement to have them join.
Load USB stick with welcome videos, benefits videos and new hire welcome guide. Send to new hires home I week before first day.
Arrange for hiring managers to meet new hire after orientation.
Book with exec leader for orientation.
Have hiring manager identify employee(s) With similar responsibilities to be a coach/mentor.
This creates a private checklist in your account.