Parent-Teacher Virtual Conference Checklist

Send out a email to parents with date of conference, along with a time, and how long the conference will be (15 minutes for preschool children, 30 minutes for older children)

Adjust any conference times that do not work for parents

Plan your bathroom and lunch break(s) accordingly

Send out conformation email with date, time, and again how long the conference will be, and to come with questions and concerns (send out correct Zoom link)

Send out a reminder email one to three days before conferences (with correct Zoom link)

Prep for each student's conference (take notes of what you want to discuss with parents)

Come up with a least two positive things to say about each student

Always buffer concerning issues with something positive or something the student does well

Dress professionally

Make sure you have efficient lighting

Have coffee, water, and snacks available for quick breaks

Check email to make sure you don't have any last minute emails from parents

Have prepared notes for each student

Make sure Zoom is working correctly and that the correct Zoom link went out

Make sure each parent's name is correct and you know their names

Welcome each parent with a warm smile, greeting, and if you like, kindly remind them of how much time they have

Began each conference with something positive about each student

Express any concerns

Discuss what students will be working on for the next few months

End on a positive note

Ask if parents have any questions or concerns

Thank parents for their time

Send out a email thank parents for a successful conference. Remind them of the best way to contact you for additional questions or concerns