by kalidibsa
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TLC Education Day Master Checklist

TLC Education Day

• Event Registration

• Create a master list from Eventbrite: check off when speakers arrive and consent for pictures

• Include speaker bios and topics

• Create Google form for speakers

• Signage: at all the entrances to direct people, with arrows, indoor and outdoor

• Event RSVP and Promotions

• Eventbrite registration using email

• Create flyers which will be distributed around the hospital and to clinicians

• Create a call list: Distribute task amongst members

• Parking

• Provide attenders with directions to Parkwood Hospital\'s parking lot

• Hire/volunteer a navigator to ease flow of traffic into the lot

• Speaker biographies

• Provide a (google) form to send to speakers

• Provide speakers\' basic information, photos, and topics they will discuss

• Media and Activity set up

• Access Powerpoints

• Music (with permits)

• Create program agenda and Webcast for those who cannot physically attend

• Event Suppliers and Food

• Contact vendors to inquire what foods they can bring

• Adjust for any potential allergies by bringing peanut and dairy free options. Also consider gluten-free foods.

• Consider hiring/volunteering:

• A photographer for the event

• An A/V equipment group

• A catering crew

• A set up/take down crew

• Master Logistics sheet (distributed to event team)

• Include:

• Vendor contact information

• Wi-fi passwords

• Detailed schedule of events and \'to do\'s\'

• Attendees

• Distribute \'welcome packages\' which include:

• Name tags

• pens & papet

• Wi-fi password

• Hospital layout/ directions

This checklist was created by kalidibsa

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