Checklist for Productive and Effective Meetings
effective meetings
Decide the form of the meeting (in person or phone or web conference)
Set date and start and end time
Distribute agenda and provide supporting material in time
Demand that everyone is prepared
Designate one person to take notes during the meeting. Consider rotating this function.
Repeat the goal of the meeting
Provide updates on tasks from previous meeting(s) if applicable
Follow to the agenda, stay on time
Stay focused, place new topics on parking lot for next meeting
Take clear brief notes and distinguish between informational notes and decisions
Assign tasks, assign each task to one person and set due date
At the end of the meeting: summarize all decisions and tasks, schedule follow-up meeting if required
Distribute minutes as soon as possible
Communicate tasks to task owners
Track tasks and follow-up if not completed by due date
File minutes in a place where you can easily find them
Attendance means participation
It is OK to have different opinions, but communicate a unified decision outward
It is OK to have different opinions, but communicate a unified decision outward
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