Hotel checklist
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Our checklist is designed to help ensure the key considerations across the scope of diverse responsibilities are covered.
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1. Do you have controls in place over the accuracy of room rates?
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2. Are you correctly excluding VAT on room no shows?
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3. Have you got procedures in place for bookings and check out in the event your IT systems are unavailable for a period of time?
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4. Are you accounting for VAT on rooms supplied solely for catering by a third party?
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5. Do you have an efficient method of reconciling commissions paid to online travel agents?
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6. Are you capturing all income from ancillary services such as restaurant and spa facilities and are controls in place to ensure such income feeds through to front of desk effectively?
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7. Are you reverse-charge accounting for commissions paid to non-UK EU based commission agents?
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8. Do you carry out a regular detailed reconciliation between the receipts from credit card companies and your sales ledgers?
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9. Are you confident that your credit card systems are Payment Card Industry Data Security compliant?
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10. Do you have efficient stock control procedures?
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11. Are you compliant with the HMRC rules for tips, gratuities, service charges and troncs?
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12. Are you ensuring service charges are being correctly accounted for?
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13. Are employee perks such as uniforms and taxis being correctly accounted for under PAYE?
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14. Have you organised pension provisions for your employees in line with the requirements of auto-enrolment?
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15. Are you aware of the latest health and safety guidelines and requirements?
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16. Are you correctly showing your prices gross of VAT on your sales and marketing literature and website?
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17. Are you utilising all the capital allowances available to you to minimise corporate taxation?
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18. Are you providing your financiers with regular and robust cashflow projections?
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19. Are you confident your IT storage is secure, that your data is regularly backed up and can be retrieved on demand?
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20. Are your IT systems secure against both internal and external attack?
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21. Is your website cookie compliant?
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22. Do you know your Privacy and Data Protection Act responsibilities and have you taken steps to ensure the hotel is compliant?
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23. Are you undertaking a refurbishment or developing bespoke booking/IT systems? Are you aware of the R&D tax credits available?