Preschool Field Trip Procedure Checklist
Preschool Field Trip Procedure Checklist
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Three to Four Weeks Before
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Submit need for subs/coverage to school office or permission to take classroom on field trip
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Provide a sign up parent/volunteer sheet in classroom. Make sure to include date, times, and a short description of field trip and any responsibilities
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Submit names and cell phone numbers of all faculty and chaperones attending the school trip
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Distribute list of students who will be attending the school trip to all faculty (including attendance office) and include the times you are leaving/returning
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Verify that trip is on the school field trip calendar. Have a reminder posted on student sign in sheet
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Submit copies of signed permission slips to school office
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Collect money/payment from parents for field trip
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Submit copies of volunteer/chaperone form to school office for all non-faculty members attending the trip
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The Day/Night Before
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Send out a final reminder to parents about the meeting time and location (by automated call service, email, or text message, or parent portal)
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Communicate with your tour leader to confirm meeting time and location
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Check the weather forecast. Dress accordingly. Remind parents the night before of the weather forecast and what students need to bring for field trip
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Make sure to charge cell phone
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The Morning of Field Trip
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Review assigned chaperone groups with students
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Review rules for behavior with students
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Review that day’s itinerary with students
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Bring packed school lunches and water
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Provide each of the chaperones with a list of their students’ names that they are responsible for during the field trip
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Bring backpack with first aide kit, medical supplies, student medication, emergency contact information, and student roster
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Confirm that each chaperone knows their assigned bus number.
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Confirm that each chaperone has your cell phone/contact number
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Take roll and count students before leaving school
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