ABC Preschool

Preschool Field Trip Procedure Checklist

Preschool Field Trip Procedure Checklist

• Three to Four Weeks Before

• Submit need for subs/coverage to school office or permission to take classroom on field trip

• Provide a sign up parent/volunteer sheet in classroom. Make sure to include date, times, and a short description of field trip and any responsibilities

• Submit names and cell phone numbers of all faculty and chaperones attending the school trip

• Distribute list of students who will be attending the school trip to all faculty (including attendance office) and include the times you are leaving/returning

• Verify that trip is on the school field trip calendar. Have a reminder posted on student sign in sheet

• Submit copies of signed permission slips to school office

• Collect money/payment from parents for field trip

• Submit copies of volunteer/chaperone form to school office for all non-faculty members attending the trip

• The Day/Night Before

• Send out a final reminder to parents about the meeting time and location (by automated call service, email, or text message, or parent portal)

• Communicate with your tour leader to confirm meeting time and location

• Check the weather forecast. Dress accordingly. Remind parents the night before of the weather forecast and what students need to bring for field trip

• Make sure to charge cell phone

• The Morning of Field Trip

• Review assigned chaperone groups with students

• Review rules for behavior with students

• Review that day’s itinerary with students

• Bring packed school lunches and water

• Provide each of the chaperones with a list of their students’ names that they are responsible for during the field trip

• Bring backpack with first aide kit, medical supplies, student medication, emergency contact information, and student roster

• Confirm that each chaperone knows their assigned bus number.

• Confirm that each chaperone has your cell phone/contact number

• Take roll and count students before leaving school