Parent-Teacher Virtual Conference Checklist
Because of COVID-19, this year you might find yourself having virtual parent-teacher conferences. Use this checklist to help you prepare and plan for a successful and efficient parent-teacher conference
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BEFORE CONFERENCES
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Send out a email to parents with date of conference, along with a time, and how long the conference will be (15 minutes for preschool children, 30 minutes for older children)
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Adjust any conference times that do not work for parents
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Plan your bathroom and lunch break(s) accordingly
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Send out conformation email with date, time, and again how long the conference will be, and to come with questions and concerns (send out correct Zoom link)
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Send out a reminder email one to three days before conferences (with correct Zoom link)
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Prep for each student's conference (take notes of what you want to discuss with parents)
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Come up with a least two positive things to say about each student
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Always buffer concerning issues with something positive or something the student does well
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DAY OF CONFERENCES
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Dress professionally
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Make sure you have efficient lighting
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Have coffee, water, and snacks available for quick breaks
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Check email to make sure you don't have any last minute emails from parents
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Have prepared notes for each student
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Make sure Zoom is working correctly and that the correct Zoom link went out
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Make sure each parent's name is correct and you know their names
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Welcome each parent with a warm smile, greeting, and if you like, kindly remind them of how much time they have
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Began each conference with something positive about each student
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Express any concerns
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Discuss what students will be working on for the next few months
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End on a positive note
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Ask if parents have any questions or concerns
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Thank parents for their time
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AFTER CONFERENCES
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Send out a email thank parents for a successful conference. Remind them of the best way to contact you for additional questions or concerns
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