Virtual Teaching Tools

Parent-Teacher Virtual Conference Checklist

• BEFORE CONFERENCES

• Send out a email to parents with date of conference, along with a time, and how long the conference will be (15 minutes for preschool children, 30 minutes for older children)

• Adjust any conference times that do not work for parents

• Plan your bathroom and lunch break(s) accordingly

• Send out conformation email with date, time, and again how long the conference will be, and to come with questions and concerns (send out correct Zoom link)

• Send out a reminder email one to three days before conferences (with correct Zoom link)

• Prep for each student\'s conference (take notes of what you want to discuss with parents)

• Come up with a least two positive things to say about each student

• Always buffer concerning issues with something positive or something the student does well

• DAY OF CONFERENCES

• Dress professionally

• Make sure you have efficient lighting

• Have coffee, water, and snacks available for quick breaks

• Check email to make sure you don\'t have any last minute emails from parents

• Have prepared notes for each student

• Make sure Zoom is working correctly and that the correct Zoom link went out

• Make sure each parent\'s name is correct and you know their names

• Welcome each parent with a warm smile, greeting, and if you like, kindly remind them of how much time they have

• Began each conference with something positive about each student

• Express any concerns

• Discuss what students will be working on for the next few months

• End on a positive note

• Ask if parents have any questions or concerns

• Thank parents for their time

• AFTER CONFERENCES

• Send out a email thank parents for a successful conference. Remind them of the best way to contact you for additional questions or concerns