Scholastica Travel

The Prepared Teacher’s Field Trip Checklist

Education

• The Week Before (minimum)

• Submit need for subs/coverage to school office.

• Submit instructional plan for students not attending the school trip.

• Submit names and cell phone numbers of all faculty and chaperones attending the school trip.

• Distribute list of students who will be attending the school trip to all faculty (including attendance office) and include the times you are leaving/returning.

• Notify Health Office of students participating and review medication needs. Will a nurse be attending your trip?

• Verify that trip is on the school field trip calendar.

• Notify cafeteria of the number of students going on the trip.

• Submit copies of signed permission slips to school office.

• Submit copies of volunteer/chaperone form to school office for all non-faculty members attending the trip.

• The Night Before To Do:

• Set your alarm clock

• Send out a final reminder to parents about the meeting time and location (by automated call service, email, or text message).

• Communicate with your tour leader to confirm meeting time and location.

• Check the weather forecast.

• Gather any maps you would like to have on hand.

• Charge your cell phone.

• Charge your camera battery.

• To Pack: 

• Completed Parent Permission Forms

• Completed Medical Waiver Forms

• Emergency Contact Information for Each Student

• Lanyards and Lanyard Name Tags for Each Student

• Sharpie Marker

• School Trip T-Shirts (if applicable)

• Extra Copies of the Itinerary

• Extra Copies of the Rooming List

• Extra Copies of the Bus Roster

• Camera (confirm batteries are charged)

• Cell Phone Charger

• Emergency Numbers Saved to Your Cellphone

• Scholastica Travel Emergency Line: 1-800-245-3511

• Tour Leader Cell Phone Number

• Bus Company Number

• Chaperone Cell Phone Numbers

• Bus Leader Bags ( Provided by Scholastica) Packed with These Items

• Bottled Water and Snacks for the Bus (for You)

• Entertainment for the Bus (for You) – Book, iPad, Magazine, etc.

• Weather Appropriate Clothing

• Toiletries

• Weather Appropriate Gear

• Extra Coat

• Hat/Gloves/Scarf

• Umbrella / Poncho

• Sunglasses / Sunscreen

• Photo ID

• First Aid Kit

• Prescriptions

• Spare Lenses/Contacts

• Light Stick – for students to easily find you during evening touring.

• The Morning of the Field Trip

• Review assigned chaperone groups with students

• Review rules for behavior with students

• Review that day’s itinerary with students

• Confirm that students have the cell phone numbers of their assigned chaperone and the group leader.

• Introduce yourself (as the person in charge) to all adult chaperones attending the school trip.

• Provide each of the chaperones with a Bus Roster with their students’ names highlighted.

• Confirm that each chaperone knows their assigned bus number.

• Claim your front row seat on the lead bus.

• Give packed bus leader bags to bus leaders

• Take roll and count students before leaving school.

• Make note of “no-shows” and make necessary calls to the principal and parents.

• Call or text tour leader to inform them of your ETA.

• Save a seat in the front row for the tour leader, preferably on the side where the microphone is located.