Samplewords

MEETING CHECKLIST

meeting

• Before the Meeting:

  ×

  How to do this task:

  Subtasks:

• Make up a plan/agenda before the meeting

  ×

  How to do this task:

  Subtasks:

• Make a copy of the agenda for everyone attending the meeting explaining the importance of what you are going to discuss

  ×

  How to do this task:

  Subtasks:

• For better input, give out the agenda a week in advance and have participants look it over and come up with comments and questions

  ×

  How to do this task:

  Subtasks:

• Send out a reminder the day before the meeting establishing a start and end time

  ×

  How to do this task:

  Subtasks:

• Is it an inner-office meeting. or-do you need to plan for accommodations? - Travel expenses, Hotel Rooms, Site rental for meeting, Food and beverages, other__

  ×

  How to do this task:

  Subtasks:

• During the Meeting

  ×

  How to do this task:

  Subtasks:

• Make sure you start on time, don't wait for stragglers. It may help get everyone there on time if you start at an odd time like 9:05

  ×

  How to do this task:

  Subtasks:

• Designate a person to record minutes and may be even someone to keep track of actual time to make sure you get through everything you set out to discuss at the meeting

  ×

  How to do this task:

  Subtasks:

• Stick to the agenda. If a new subject does come up that you feel needs to be addressed, create another meeting at a later date

  ×

  How to do this task:

  Subtasks:

• Have the time keeper tell you when it is nearing the end of the meeting. so you can wrap it up

  ×

  How to do this task:

  Subtasks:

• Be sure to get any final thoughts out, and ask for concerns and make a skeleton plan on meeting discussion

  ×

  How to do this task:

  Subtasks:

• Talk about a future meeting to deal with "extras" that came up during this meeting.

  ×

  How to do this task:

  Subtasks:

• Adjourn the meeting

  ×

  How to do this task:

  Subtasks: