Pre-Meeting Checklist
Checklist helps you plan your meeting to ensure it will be efficient, focused and productive.
Pre-meeting
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Is the meeting really needed?
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What do you plan to accomplish at the meeting?
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What needs to be on the agenda?
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Establish priorities. The most important items should be covered first
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Should the meeting be social, informal, or formal?
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Who should attend the meeting?
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Does any information needs to be circulated before the meeting?
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The agenda should be written and distributed in advance to all attendees so they can come prepared.
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When should the meeting take place?
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Where should the meeting take place?
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What equipment, for example, audiovisual equipment or blackboards, is needed at the meeting?
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Do pens, pencils, or paper need to be provided?
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What kind of room arrangement, such as a circular table or square table, would work best?
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How will the events be recorded?
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Are refreshments needed?
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Do you need to hold pre-meeting briefings?
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