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Pre-Meeting Checklist

Pre-meeting

• Is the meeting really needed?

• What do you plan to accomplish at the meeting?

• What needs to be on the agenda?

• Establish priorities. The most important items should be covered first

• Should the meeting be social, informal, or formal?

• Who should attend the meeting?

• Does any information needs to be circulated before the meeting?

• The agenda should be written and distributed in advance to all attendees so they can come prepared.

• When should the meeting take place?

• Where should the meeting take place?

• What equipment, for example, audiovisual equipment or blackboards, is needed at the meeting?

• Do pens, pencils, or paper need to be provided?

• What kind of room arrangement, such as a circular table or square table, would work best?

• How will the events be recorded?

• Are refreshments needed?

• Do you need to hold pre-meeting briefings?