A Checklist for Planning Your Next Big Meeting
planning for big meeting
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Identify the purpose of the meeting
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Make sure you really need a meeting
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Develop a preliminary agenda
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Select the right participants
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Assign roles to participants
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Decide where and when to hold the meeting and confirm availability of the space
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Send the invitation and preliminary agenda to key participants and stakeholders
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Send any reports, pre-reading, or requests for materials that may require preparation from participants
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Identify the decision-making process that will be used in the meeting
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Identify, arrange for, and test any required equipment
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Finalize the agenda and distribute it to all participants
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Follow up with invitees in person, if appropriate
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Prepare yourself
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