teammeeting

Improve your next team meeting

team meeting

• Step 1. Choose an upcoming meeting you want to improve and fill in the blanks:

• Meeting date and time ( ____/__/__ __:__ 

• Meeting location 

• Meeting objective

• Your name

• Your email

• Participant\'s name

• Participant\'s email

• Step 2. Go through the list of an effective team meeting.

• Before the team meeting:

• Clearly defined objective is set

• Participants are determined

• Meeting time is set

• Meeting location is set

• Agenda is prepared 

• Room is prepped and ready

• During the team meeting, I’ll make sure that:

• Team meeting will start on time

• Meeting agenda will be reviewed

• Purposes will be made clear

• Agenda will be followed

• One topic will be discussed at a time

• Discussions will be relevant

• Each agenda item will be wrapped-up out loud

• Time schedule will be followed

• Everyone will have a chance to express opinion

• Open-ended questions will be used

• Progress will be made towards the objective

• Important discussions will be summarized

• Responsibilities  and deadlines will be documented 

• Time and place for the next meeting will be set

• Team meeting will end on time

• Everyone will leave the room knowing the next step

• After the team meeting, I’ll make sure that:

• Participate will receive a follow-up memo within 24 hours

• Delegation decisions will be followed-up

• Unfinished business will be put on the next meeting agenda

• Step 3. Now send this information to participants.

• The attendees will be aware of your intentions and guidelines. The social pressure will make sure you’ll stick to your commitment.