Images Template

PRE-MEETING CHECKLIST

•  TWO WEEKS PRIOR TO MEETING

  ×

  How to do this task:

  Subtasks:

• Confirm meeting venue,room size and any refreshments offered(coffee,snacks & lunch)

  ×

  How to do this task:

  Subtasks:

• If holding an online or teleconference meeting,confirm technology needed

  ×

  How to do this task:

  Subtasks:

• Publicize meeting + invite participants;If holding an online teleconference meeting,confirm technology needed if any,Remind participants of how to get to the meeting if they are not familiar with the venue,direction,parking information or room number,if needed,request RSVPs for confirmation or decline from invitees,provide a copy of agenda and any other materials

  ×

  How to do this task:

  Subtasks:

• Identify the power-point presenter(s),facilitator(s),and small group discussion leaders 

  ×

  How to do this task:

  Subtasks:

• Schedule preparation session(s) with meeting team

  ×

  How to do this task:

  Subtasks:

• ONE WEEK PRIOR TO MEETING

  ×

  How to do this task:

  Subtasks:

• Send additional meeting reminders(s): one week before and one to two days before;include agenda and presentation material,if any,that attendees should review

  ×

  How to do this task:

  Subtasks:

• If RSVPs requested,track confirmations or declines received from invitees

  ×

  How to do this task:

  Subtasks:

• Confirm venue,refreshments(if any) & technology(if any) are secured for meeting 

  ×

  How to do this task:

  Subtasks:

• Host a presentation meeting or meetings to review agenda and instruction

  ×

  How to do this task:

  Subtasks:

• DAY OF THE MEETING

  ×

  How to do this task:

  Subtasks:

• Welcome area

  ×

  How to do this task:

  Subtasks:

• Agenda,Handouts: Discussion matrix,Models of care graphic,Healthy Alaska plan,Fraft environmental assessment

  ×

  How to do this task:

  Subtasks:

• Sign-in sheets

  ×

  How to do this task:

  Subtasks:

• Pen/Pencil

  ×

  How to do this task:

  Subtasks:

• Comments Card

  ×

  How to do this task:

  Subtasks:

• Group Meeting Area

  ×

  How to do this task:

  Subtasks:

• Flip Chart pads or posters

  ×

  How to do this task:

  Subtasks:

• Easels

  ×

  How to do this task:

  Subtasks:

• Markers

  ×

  How to do this task:

  Subtasks:

• Tape

  ×

  How to do this task:

  Subtasks:

• Projector and computer

  ×

  How to do this task:

  Subtasks:

• Screen

  ×

  How to do this task:

  Subtasks:

• Extension Cord

  ×

  How to do this task:

  Subtasks:

• Power Strip

  ×

  How to do this task:

  Subtasks: