SMALL BUSINESS TAX PREP CHECKLIST 2019
A free small biz tax prep checklist from H & R Block. Copy, print, or download this free PDF for tax season. Includes expenses and deductions.
Small Business Taxes
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Income
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Gross receipts from sales or services
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Sales records (for accrual based taxpayers)
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Returns and allowances
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Business checking/savings account interest (1099-INT or statement)
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Other income
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Cost of Goods Sold (if applicable)
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Inventory
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Beginning inventory total dollar amount
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Inventory purchases
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Ending inventory total dollar amount
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Items removed for personal purposes
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Materials & Supplies
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Expenses
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Advertising
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Phones (landline, fax or cell phones related to business)
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Computer & internet expenses
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Transportation and travel expenses (Local transportation,Travel away from home)
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Business trip (mileage) log
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Contemporaneous log or receipts for public transportation, parking, and tolls
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Airfare or mileage/actual expense if drove
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Hotel
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Meals, tips
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Taxi, tips
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Internet connection (hotel, Internet café etc.)
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Commissions paid to subcontractors - File Form 1099-MISC and 1096 as necessary
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Depreciation
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Depreciation: Cost and first date of business use of assets
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Depreciation: Records relating to personal use of assets
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Depreciation: Sales price and disposition date of any assets sold
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Business insurance: Errors and omissions
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Interest expense: Business loan interest
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Interest expense: Investment expense and interest
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Interest expense: Investment expense and interest
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Professional fees: Lawyers, accountants, and consultants
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Office supplies: Pens, paper, staples, and other consumables
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Rent expense: Office space rent
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Rent expense: Business-use vehicle lease expense
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Office-in-home: Square footage of office space
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Office-in-home: Total square footage of home
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Office-in-home: Hours of use, if operating an in home daycare
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Office-in-home: Mortgage interest or rent paid
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Office-in-home: Homeowner's or renters' insurance
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Office-in-home: Utilities
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Office-in-home: Cost of home, separate improvements and first date of business use
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Wages paid to employees: Form W-2 and W-3
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Wages paid to employees: Federal and state payroll returns (Form 940, Form 941, etc.)
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Wages paid to employees: Employee benefit expenses [This needs to be left-aligned with "Wages paid to employees"]
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Wages paid to employees: Contractors
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Wages paid to employees: Form 1099-MISc
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Wages paid to employees: Form 1096
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Other expenses: Repairs, maintenance of office facility, etc
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Other expenses: Estimated tax payments made
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Other expenses: Other business related expenses
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Other expenses: Health insurance [This needs to be left-aligned with "Other expenses"]
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Other expenses: Premiums paid to cover the sole-proprietor and family
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Other expenses: Premiums paid on behalf of partners and S corporation shareholders
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Other expenses: Information on spouse's employer provided insurance
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