Weekdone

Weekly Meeting Agenda Template

• Before the team meeting

• Meeting has a clearly defined objective

• Necessary participants are determined

• Meeting time is set

• Meeting location is set

• Team meeting agenda is prepared

• Meeting agenda is distributed to the participants

• All other background material is distributed

• The meeting room is booked, prepped and ready

• During the meeting

• The team meeting starts on time

• Team meeting ground rules are established

• Meeting agenda is reviewed

• The purpose of the meeting is made clear

• Agenda is followed

• One topic is discussed at a time

• One person has the floor at a time

• Discussions are relevant

• Each agenda item was wrapped-up out loud

• Time schedule is followed

• Participation in the meeting

• All team members have a chance to express their opinion

• Open-ended questions are used

• Outcome of the team meeting

• Progress is made toward the objective

• Important discussions and decisions are summarized

• Responsibilities, assigned tasks and deadlines are documented

• Date, time and place for the next meeting is announced

• Team meeting ends on time

• Everyone leaves the room knowing the next step

• After the meeting

• Participants received a follow-up memo within 24 hours

• Delegation decisions are followed-up

• Unfinished business is put on the agenda for the next team meeting